What is Clearword?
For a small business owner, every meeting represents a significant investment of payroll and time. When participants are distracted by note-taking, or when crucial action items are forgotten minutes after a call ends, that investment yields poor returns. Clearword is an AI-powered meeting assistant designed to address this problem directly. It joins your virtual meetings on platforms like Zoom, Google Meet, and Microsoft Teams to act as a dedicated, automated scribe. The tool listens, records, and transcribes the conversation in real-time. Immediately after the meeting, it delivers concise summaries, a list of actionable tasks, and a full transcript. This allows your team to focus entirely on the discussion at hand, confident that a complete and accurate record is being generated automatically. The goal is to convert meeting time into tangible, trackable outcomes with minimal administrative effort.
Key Features and How It Works
Clearword integrates into your existing workflow to capture and organize meeting intelligence. Its functionality is built around tangible business needs:
- Automatic Meeting Summaries: After each call, Clearword generates a comprehensive summary that highlights key topics, decisions, and outcomes. This eliminates the need for an employee to spend time writing and distributing manual meeting minutes.
- Live Productivity: The assistant functions in real-time during your meetings. Team members can focus on contributing to the conversation, solving problems, and engaging with clients, rather than dividing their attention with note-taking.
- Action Item Export: This is a critical feature for ensuring accountability. The AI identifies tasks, deadlines, and owners mentioned during the discussion. These action items can then be exported directly into project management tools your business already relies on, such as Notion, Jira, or Hubspot, turning conversation directly into workflow.
- Searchable Knowledge Base: All meeting transcripts, recordings, and summaries are stored in a centralized and searchable repository. This creates a powerful institutional memory, allowing anyone on your team to quickly find past decisions or client commitments without having to ask around or dig through old emails.
- Privacy First Platform: Recognizing that business conversations are often confidential, Clearword provides granular control over privacy settings. You can determine who has access to recordings and what information is shared, ensuring sensitive client or internal data remains secure.
Pros and Cons
Evaluating Clearword requires a practical look at its potential impact on your operations.
Pros
- Improved Engagement and Focus: By offloading the task of note-taking to AI, employees can participate more fully in discussions, leading to better ideas and more effective problem-solving.
- Significant Time Savings: Automating the creation of summaries and action items drastically cuts down on post-meeting administrative work, freeing up your team for more value-added tasks.
- Enhanced Accountability: With AI-captured action items and decisions, there is less ambiguity about who is responsible for what. This creates a clear, verifiable record that improves follow-through.
- Seamless Integration: The tool is designed to work with the major communication and project management platforms, reducing the friction of adoption and minimizing disruption to existing workflows.
Cons
- Technology Dependency: The tool’s effectiveness is contingent on a stable internet connection and clear audio quality during meetings. Poor connections can impact the accuracy of transcripts and summaries.
- User Adaptation Period: While intuitive, teams may need some time to trust the AI and adapt their meeting habits to leverage the tool fully. This represents a small, initial training investment.
- Privacy Diligence Required: The platform offers privacy controls, but the responsibility lies with the user to configure them correctly, especially when discussing sensitive information.
Who Should Consider Clearword?
Clearword offers the most significant ROI for teams whose work is heavily reliant on meetings for decision-making and project progression. Specific roles in a small business stand to benefit greatly:
- Founders and Leadership Teams: For capturing every detail from strategic planning sessions, investor meetings, and board discussions where accuracy is paramount.
- Agencies and Client-Facing Teams: Sales and account managers can focus entirely on the client, building rapport and understanding their needs, knowing that all commitments and requirements are being documented.
- Project and Product Managers: To ensure feedback, requirements, and development tasks from sprint planning or design reviews are accurately captured and transferred into the project backlog.
- Remote Teams: For creating a single source of truth that keeps team members across different time zones aligned on key decisions and action items.
Pricing and Plans
Clearword operates on a freemium model, allowing businesses to test its value before making a financial commitment. The plans are structured to scale with your team’s needs.
- Free Plan: This entry-level tier provides a no-cost way to experience the core features of the platform. It’s ideal for individuals or small teams looking to evaluate the tool’s impact on a limited number of meetings.
- Pro Plan: Priced at $19 per month, this plan is designed for professionals and teams who have integrated Clearword into their daily workflow. It typically includes a higher volume of recording minutes, advanced features, and more robust integration capabilities.
For the most current and detailed pricing information, including specific feature limitations on each plan, it is recommended to visit the official Clearword website.
What makes Clearword great?
How much time does your team waste trying to recall key decisions or track down action items from past meetings? Clearword’s greatest strength is its ability to provide a direct answer to this costly problem. It distinguishes itself by operating as a generative AI partner in real-time, actively processing the conversation as it happens. This isn’t just about passive recording; it’s about actively structuring unstructured conversation into valuable assets—summaries, tasks, and a searchable database. By bridging the gap between discussion and execution instantly, it transforms meetings from a potential time drain into a documented, productive, and accountable part of the workflow. This immediacy and focus on actionable output make it a powerful tool for any business looking to improve its operational efficiency.
Frequently Asked Questions
- How secure is my company’s meeting data with Clearword?
- Clearword emphasizes data privacy by giving you full control over your meeting content. You can manage access permissions and customize settings to align with your company’s confidentiality requirements for both internal and client-facing discussions.
- Which meeting platforms does Clearword support?
- Clearword is compatible with the most widely used video conferencing platforms in the business world, including Zoom, Google Meet, and Microsoft Teams, ensuring broad applicability for most organizations.
- How accurate are the AI-generated transcripts and action items?
- The accuracy is very high, particularly when meeting participants have clear audio. While no AI is perfect, Clearword’s algorithms are finely tuned for business conversations. The platform also allows you to review and edit transcripts and summaries to ensure 100% accuracy.
- Can I test Clearword before purchasing a subscription?
- Yes, Clearword offers a free tier that allows you to use the core features without any financial commitment. This is an excellent way to conduct a pilot test and measure its ROI for your team before upgrading to a paid plan.